Code Of conduct

RULES OF CONDUCT
Executive Club of Martin County

Purpose:
To provide and exchange quality business referrals to member associates.

Meeting Time: 
7:30 A.M. every Wednesday.

Place of Meeting:

Berry Fresh Café

1429 SE Federal Hwy., Stuart, FL 34994
772-324-8287

Pay Dues:

Dues are $50.00 monthly payable to the Executive Club of Martin County. Dues are to be paid in full by the first week of each month to the Treasurer. Dues are used to pay for the weekly breakfasts and for special purposes as voted upon by the membership. Dues may be changed by a majority vote of the members in attendance at the meeting that immediately follows the meeting at which the issue of dues was raised as "new business".

New Members:
Applicants for membership must attend 3 meetings as part of the application and interview process. Applicants may attend a meeting as a guest, which will have the effect of opening a business/profession slot for consideration, and the application process begins the following meeting. Members may bring other applicants in the same business/profession to attend that following meeting so all candidates for that slot begin the application process at the same time. Additional applicants for a slot will not be permitted once the application process has begun. However, if another applicant does not enter the review process, the meeting at which the applicant first appeared will be considered the first of the three (3) meetings of the interview process. The expense of the first meeting of invitees will be paid by the Club; subsequent meetings will be at his/her/their expense, at a rate of $10.00 per person weekly. Prospective members must complete an application and submit same with a deposit of $50.00 by check payable to the Executive Club of Martin County at the beginning of their second meeting. In the event the applicant is approved for membership, the first month's dues will be credited for the unused portion of the deposit. If an applicant is not approved for membership, the unused portion of the deposit will be refunded. Before the end of the third (3rd) meeting of the application process, applicants are to make a 5-minute presentation. A full member vote will be taken via email and the applicant will be notified of the result before the following meeting. Other persons who wish to attend a meeting who are not interested in joining the club may attend without approval and they will be responsible for the cost of their own meals.

Commercials:
Each member will be given an opportunity to give a 30 second commercial regarding their business during the weekly meetings.

Presentations:
Each week with the exception of the first week of each month, one member will be given an opportunity to give a 10 minute presentation regarding their business, to provide the membership more in-depth knowledge of the presenter's business and what type of referrals to look for and/or provide to that member. The first week is reserved for a local non-profit groups to share what they do in the community.

Officers:
The officers are a President, Vice-President, Secretary and Treasurer, whose terms last twelve (12) months, starting January 1. and ending December 31.  Elections, by majority vote, are held the second meeting of December for the offices of President, Vice-President, Secretary and Treasurer. Nominations are taken the first meeting of December. An Executive Board shall consist of the four (4) officers and the immediate past President. In the event the President can not preside over a meeting, or resigns, the sitting Vice-President shall assume the duties of President. In the event a Secretary or Treasurer resigns, a vote will be conducted at the second (2nd) meeting following the date of resignation.

Quality Review:
Recognizing that a referral by a member is an endorsement of the referring member and the Executive Club of Martin County, a Quality Review Committee (QRC) shall be established, consisting of the members of the Executive Board. If a member who makes a referral determines that the member to whom a referral was made did not properly respond to a lead or provided unsatisfactory performance such that the conduct did not meet the high standards expected of members, the referring member may submit an Inquiry Request to the QRC for review. If the conduct is deemed to warrant further inquiry, the QRC shall request the member to whom the referral was made to respond to the service request, which shall be made within 9 days. The failure to timely respond shall be deemed an admission to having failed to conduct himself or herself properly. After time for response has passed, the QRC shall confer in a closed-door session (which may be conducted in person, telephonically, via fax, email or other electronic mode) to determine by majority vote whether a recommendation of expulsion shall be presented to the membership. If such a recommendation is made, notice of same shall be given to the member whose conduct is the subject of the inquiry no less than six (6) days prior to the meeting shall be required for expulsion.

Social Events:
The Club sponsors social events so members may become familiar with one another and their respective businesses in an informal format, and also so that friends and family of members as well as prospective new members can participate in our camaraderie. Examples of such events are social mixers, holiday gatherings, attendance at mixers of other organization's, other organization's fund raising events, and the like.

Fines:
There are no fines or penalties.

Discharge:
A member with two (2) consecutive unexcused absences or three (3) unexcused absences over six (6) months is deemed to have resigned from the Club. An excused absence is defined as missing a meeting but still having called, emailed, or otherwise communicated the inability to attend a meeting to the Board's Secretary by no later than 5:00 PM on the same day of the meeting that was or will be missed. Failure to pay dues as stated in Rule #1will be grounds for discharge from the group, without notice. The Executive Board reserves the right to discharge any member for any reason the board deems necessary or appropriate by a unanimous vote of the Board. Medical leave exception: A member may retain his/her slot with the Club even though attendance has been suspended if the basis for the suspension is/was a medical condition. The slot will be retained for a 6-week period during which time dues payments will be suspended. If the member attends a meeting, then payment of $8.00 will be due at the time of attendance. At the conclusion of the 6-week period, the member may submit a request for an extension to the Executive Board, which may, in its sole discretion, extend the exception or declare the slot to be open for new members. There are no full or pro-rated refunds to any member that has been discharged.